Lesson 1: Getting Familiar with Microsoft Word 2007 for Windows

Lesson 1: Getting Familiar with Microsoft Word 2007 for Windows

This lesson will introduce you to the Word window. You use this window to interact with Word. To begin this lesson, open Microsoft Word 2007. The Microsoft Word window appears and your screen looks similar to the one shown here.

Note: Your screen will probably not look exactly like the screen shown. In Word 2007, how a window displays depends on the size of your window, the size of your monitor, and the resolution to which your monitor is set. Resolution determines how much information your computer monitor can display. If you use a low resolution, less information fits on your screen, but the size of your text and images are larger. If you use a high resolution, more information fits on your screen, but the size of the text and images are smaller. Also, Word 2007, Windows Vista, and Windows XP have settings that allow you to change the color and style of your windows.

The Microsoft Office Button

In the upper-left corner of the window of Word 2007 is the Microsoft Office button. When you click the button, you will see a menu; you can easily use this menu to open an existing file,create a new file, save file, and do many other tasks.

The Quick Access Toolbar

The Quick Access toolbar is Next to the Microsoft Office button, the Quick Access toolbar give you the way to access to commands you frequently use. By default Save, Undo, and Redo you find on the Quick Access toolbar. you will use save to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled back.

The Title Bar

The Title bar is Next to the Quick Access toolbar, this bar displays the title of the document on which you are currently working, and when you open your first document Word names it Document 1, and when you open an additional new document, Word names them sequentially. When you save your document you will give it a new name.

The Ribbon

When you want to tell Microsoft Word what to do you have to use commands. In Microsoft Word 2007, you use the Ribbon to issue commands. Near the top of the screen The Ribbon is located below the Quick Access toolbar. At the top of the Ribbon there are several tabs; clicking on a tab displays several related command groups. In each group there are related command buttons. You can click on buttons for the issuance of commands or to access dialog boxes and menus. In the bottom-right corner of a group you may also find a dialog box launcher. Clicking on this box gives you access to additional commands through dialog box.

The Ruler

The ruler is found below the Ribbon.

You can use the ruler to change the format of your document quickly. If your ruler is not visible, follow the steps listed here:

1. Click the View tab to choose it.

2. Click the check box next to Ruler in the Show/Hide group. The ruler appears below the Ribbon

The Text Area

Below the ruler there is a large area called text area. You will type your paragraph in this text area. The blinking vertical line in the upper-left corner of the text area is the cursor. It marks the insertion point. As you type, your text displays at the cursor location. The horizontal line next to the cursor marks the end of the document.

The Vertical and Horizontal and Vertical Scroll Bars

You are enabling to move up, down, and across your window simply and this is through the vertical and horizontal scroll bars by dragging the icon located on the scroll bar. Just above the status bar the horizontal scroll bar is located .click and drag the vertical scroll bar up and down, to move up and down your document. Click and drag the horizontal scroll bar back and forth, to move back and forth across your document. If the width of your document fits on your screen you won't see a horizontal scroll bar.

The Status Bar

At every bottom of your window you will find the status bar, which provides you with such information’s as the current page and the number of words in your document. From the Customize Status Bar menu you can change what displays on the Status bar by right-clicking on the Status bar and selecting the options you want. A check mark next to an item means it is selected. You click it again to deselect it. You click a menu item to select it.

Understanding Document Views

Reading Layout

Reading Layout view formats your screen to make reading your document more comfortable.

Outline View

Outline view displays the document in outline form. You can display headings without the text. If you move a heading, the accompanying text moves with it.

Web Layout

Web Layout view enables you to see your document as it would appear in a browser such as Internet Explorer.

Print Layout

The Print Layout view shows the document as it will look when it is printed.

Draft View

Draft view is the most frequently used view. You use Draft view to quickly edit your document.

You should use Draft view for these lessons. Before moving ahead, make sure you are in Draft view:

1. Click the View tab.

2. Click Draft in the Document Views group. When the Draft option is selected it appears in a contrasting color.

Click

During the lessons that follow, you will be asked to "click" items and to choose tabs. When asked to click:

1. Point to the item.

2. Press your left mouse button once.

If you are asked to double-click an item:

1. Point to the item.

2. Quickly press your left mouse button twice.

If you are asked to right-click:

1. Point to the item.

2. Press your right mouse button.

If you are asked to choose a tab, click the tab.

Understanding Nonprinting Characters

Certain characters, YOU will not see it in your printed document but it affect in your document layout, this called nonprinting characters. You can select to see these characters on the screen as you type or you can select to be invisible. For these lessons, select to see them onscreen. This table describes most of them:

. : A space

¶: The end of a paragraph

Hidden :Hidden text

To view nonprinting characters:

1. Choose the Home tab.

2. Click the Show/Hide button in the Paragraph group. The Show/Hide button appears in a contrasting color, when it is selected.

Create Sample Data and Select Text

If you type =rand () in your Word document and then press Enter, Word creates three paragraphs. You can practice what you learn using these paragraphs. In all of the lessons, you will be requested to select text. The following exercise will teach you how to create data and how to select it. you can select by clicking and dragging or by using the arrow keys, use the down arrow to move down ,the up arrow to move up, the right arrow to move right, and the left arrow to move left. When you use the mouse, press the left mouse button and then drag in the direction you want to move.

EXERCISE 1

Create Sample Data

1. Type =rand ().

2. Press Enter. Three paragraphs appear in your document.

Select with the Shift and Arrow Keys

1. Place your cursor before the word "On" in the first paragraph.

2. Press and hold down the Shift key, which serves as an "anchor" showing where text you wish to select begins or ends.

3. Press the right arrow key until the first line of text is highlighted.

4. Press the down arrow key until the first paragraph is highlighted.

5. Click anywhere outside the highlighted area to remove the highlighting.

Select with the Mouse

1. Place your cursor before the word "You" in the second paragraph.

2. Press and hold down the left mouse button.

3. Drag the mouse until you have highlighted the second paragraph.

4. Click anywhere outside the highlighted area to remove the highlighting

Place the Cursor

During the lessons, you will often be asked to place the insertion point (Cursor) at a specific location on the screen. You place the insertion point by moving the insertion point to the specified location and pressing the left mouse button or by using the arrow keys to move to the specified location.

EXERCISE 2

The Arrow Keys

1. Use the down arrow key to move down your document.

2. Use the right arrow key to move to the right.

3. Use the up arrow key to move up.

4. Use the left arrow key to move to the left.

Cursor

1. Move around you document by using you mouse and clicking in a variety of location.

2. Click in a location and type. Note what happens.

Execute Commands with Keyboard Shortcuts

There are many methods you can use to complete tasks when using Word. Generally, you choose an option by clicking the option on the Ribbon. None the less, you can also use shortcut keys. A key name followed by a plus and a letter means to hold down the key while pressing the letter. For example, Ctrl+b means you should hold down the Ctrl key while pressing "b." A shorthand notation of the above would read as follows:

Press Ctrl+b

Typists who are slowed down by using a mouse usually prefer using keys.

Start a New Paragraph

When you type in Microsoft Word, you do not need to press a key to move to a new line. To start a new paragraph, press the Enter key.

Exit Word

You have completed Lesson One. Typically, you save your work before exiting.

EXERCISE 3

Close and Save—Windows Vista & Seven

1. Click the Microsoft Office button. A menu appears.

2. Click Exit Word, which you can find in the bottom-right corner.

3. You are prompted: "Do you want to save changes to Document1?" To save your changes, click yes. Otherwise, click no. If you click yes, the Save As dialog box appea

4. Move to the correct folder.

5. Name your file by typing Lesson One.doc in the File Name field.
6. Click Save. Word saves your file.

Close and Save—Windows XP

1. Click the Microsoft Office button. A menu appears.

2. Click Exit Word, which is in the bottom-right corner.

3. You will be prompted: "Do you want to save changes to Document1?" To save your changes, click Yes. Otherwise, click No. If you click Yes, the Save As dialog box appears.

4. Specify the correct folder in the Save In box.

5. Name your file by typing Lesson One.doc in the File Name field.

6. Click Save. Word saves your file.

Go to lesson 2